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Currently Accepting New Clients

I build Smarter Workflows

for healthcare, legal, and founder-led teams.
Converting scattered operations, manual workflows, and AI confusion
into clear systems, automated processes, and better execution.

Start Building →

Most teams do not need more tools. They need better systems.

Healthcare & Legal

Healthcare and Legal Teams

Files, deadlines, emails, documents, and follow-ups often live in too many places.

Founders & Teams

Founders and Small Teams

The work moves fast, but the systems are usually built too late.

AI Adoption

AI Adoption

Everyone wants automation, but not everyone knows what should actually be automated.

Marketing

Marketing Teams

Campaigns, content, reports, and follow-ups need a clearer system to keep momentum visible.

That is where I come in. I help connect operations, workflows, and AI into something your team can actually use.

We believe in

Building systems that give people back their time, focus, and clarity. Using AI to support people, not replace their judgment. Turning messy operations into clear workflows. Workflows built for real teams, real pressure, and real outcomes. Building for longevity, not hype.

Start a project

Operations, AI, marketing, and digital systems built for real work.

I work across healthcare, legal, founder-led, and growing teams to bring structure to messy operations. My work includes workflows, automation, digital tools, marketing systems, branding support, and practical infrastructure that help teams move faster, communicate better, and work smarter.

Explore My Work

A Strategic Partner Who Builds What’s Missing

Not a task-taker. A specialist. Every engagement is tailored to your industry, your tools, and the specific hours you want back.

Digital Marketing Support

Content calendar management, social scheduling, campaign coordination, and analytics reporting, consistent brand presence without the overhead.

■ Consistent, on-brand output

Medico-Legal Documentation

Medico-legal report preparation, EMR navigation (Jane App, Accuro), chronology building, and records requests, handled accurately and with full confidentiality.

■ Certified: Westlaw & LexisNexis

Operations & Systems Builds

End-to-end SOP writing, workflow architecture, knowledge base creation, and onboarding system design, so your business runs even when you’re not in the room.

■ Zero tribal knowledge dependency

Automation & Workflow

Make, Zapier, and Google Apps Script automations that eliminate manual handoffs, reduce errors, and give you real-time visibility without daily check-ins.

■ Repeatable outputs at scale

Digital Products & Community Building

Digital product systems, resource hubs, toolkit pages, and community experiences designed to turn expertise into usable assets.

■ Products, hubs, and community assets

Building in Public

Public experiments, product builds, calculators, AI tools, and documented learning paths that show the process behind the work.

■ Experiments documented in public

See full background and credentials →

You’re Not Lazy. You’re Unstructured

The most ambitious professionals aren’t failing from a lack of effort.
They’re drowning in operational friction that silently steals their momentum every single day.

“This isn’t a productivity problem. It’s a systems problem.”

From First Message
to Fully Operational

No ambiguity. No long onboarding. Here’s exactly what happens when you reach out.

Discovery Call

A free 30-minute call to understand your situation, your industry, and the specific tasks you want off your plate.

Free · No obligation
Scope & Proposal

Within 48 hours I send a clear proposal, services, timeline, rate, and deliverables. No vague retainers.

48hr turnaround
Kick-off & Onboard

Tool access, SOP creation, communication protocols — everything documented before day one of active work begins.

Documented from day one
Systems Build-Out

SOPs, automations, dashboards, and workflows are set up in your stack — structured for clarity and scale from the start.

Built to your stack
Ongoing & Visible

Weekly check-ins, proactive updates, and a living knowledge base — so you’re always informed, never chasing.

Weekly reporting included
Scale & Optimize

As your operations mature, I refine systems, eliminate bottlenecks, and layer in automation so your infrastructure grows with you.

Long-term partnership

Tools Behind My Skills

Hi, I’m Aleana
Operations, Marketing & Systems Specialist

I help founders, healthcare professionals, and legal teams turn messy operations into organized systems that save time, reduce bottlenecks, and keep work moving.

With 4+ years of remote experience, I support workflows, client communications, marketing initiatives, automation, documentation, and digital systems that help teams operate more efficiently.

I come pre-fluent in the tools, terminology, and processes your industry uses, so you spend less time training and more time growing.

I document everything and treat your inbox, files, clients, and reputation with the same care I’d give my own.

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Meet Your VA
Read my full bio, background & portfolio →
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certificates(09)

Selected credentials across legal research, cybersecurity, communications, marketing, and operational systems.

Google, Marketing (2025)
Google Digital Marketing certificate

Google Marketing

Digital marketing foundations, campaign planning, analytics, and customer engagement.

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Google, Cybersecurity (2025)
Google Cybersecurity certificate

Google Cybersecurity

Security foundations, risk awareness, data protection, and safer digital workflows.

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Google, AI Professional (2026)
Google AI Professional certificate

Google AI Professional

AI fundamentals, prompting, research, writing, content, data analysis, and app-building workflows.

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Harvard, Leadership & AI (2026)
Harvard Business Review Lead with Technology and AI certificate

Lead with Technology and AI

Leadership, AI fluency, technology strategy, and practical decision-making for modern work.

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LexisNexis, Legal (2025)
LexisNexis UK certificate

Lexis UK

Legal research, case navigation, records review, and structured matter support.

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Network Security (2025)
Networks and Network Security certificate

Network Security

Network fundamentals, secure access, threat awareness, and safer operational systems.

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NUS, Communication (2025)
NUS communication certificate

NUS Communication

Professional communication, client clarity, documentation, and collaboration habits.

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Westlaw, Legal (2025)
Westlaw UK certificate

Westlaw UK

Legal research workflows, case materials, references, and organized record support.

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Notion, Advanced (2026)
Notion Advanced certificate

Notion Advanced

Advanced workspace design, documentation systems, database structure, and operational workflows.

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// CLIENT_FEEDBACK

Thank you so much for doing such a great job as my admin assistant. Your attention to detail and your skill in managing projects were a big help. Your understanding of complicated instructions is really impressive. Even when the tasks were unfamiliar to you, like the legal stuff, you handled them really well. I would love to work with you again in the future.

Vann Socials Social Media Manager

Working with Ma. Aleana De Leon has been an absolute pleasure. Her creativity and willingness to think differently really stood out during her time with us at FlexiHire. Aleana consistently impressed us with her eagerness to learn and innovate, always focused on improving client experience.

FlexiHire Agency Partner

I am thrilled to express my satisfaction with the exceptional work done by Aleana as a digital marketing manager. Her innovative strategies and keen understanding of our target audience significantly enhanced our online presence. Her dedication, adaptability, and expertise truly set her apart.

Hamka Rahim Founder, H&F Logistics
// LET'S_WORK_TOGETHER

Your Next Chapter Starts
With One Conversation

I take on a limited number of clients each quarter to ensure every partnership gets the depth and attention it deserves. If you’re ready to transform your operations, let’s get down to business.

Accepting clients March 2026
Book a Discovery Call Explore my work first →