4+ Years
Remote operations experience
Aleana’s Workfolio
Operations, systems, medico-legal support, automation, and creative work organized in one place.
Maria Aleana De Leon
Medico-Legal Operation Manager | Chief of Staff | Systems Specialist
I build systems that make work simpler and smarter.
I help founders, clinics, legal teams, and creative brands streamline operations, automate workflows, and focus on what truly matters.
Executive Snapshot
23
Became Chief of Staff
Cross-Functional
Legal, Medical, AI, Digital Marketing & Operations
Global Work
PH based, working worldwide
The Arch Lab
Community & resource space for beginners
ABOUT
I support founders, physicians, and growing teams by building the systems that let them operate at their highest level. My work focuses on reducing operational friction, structuring complex workflows, and turning manual processes into efficient, scalable systems.
From managing sensitive medico-legal documentation to developing automation workflows and digital infrastructures, I make sure operations stay clear, organized, and built for long-term growth. I work with precision, discretion, and a commitment to measurable efficiency.
My goal is simple: create structure so my clients can focus on strategy, leadership, and expansion.
From the Blog
Notes on systems and better work.
Selected Work
Selected Work
A look at the systems, workflows, brands, and digital products I’ve helped build.
Medico-Legal Systems
Workflows, documentation systems, and legal support infrastructure.
Automation & Workflows
ClickUp, Zapier, Airtable, and Notion automation systems.
Branding & Social Media
Branding, content systems, and visual design for personal brands, product brands, and service clients.
Building in Public
Projects, experiments, and tools shared publicly.
Digital Products & Websites
Templates, tools, portfolio builders, and web projects.
Career Timeline
Experience
Roles where I’ve built systems, supported teams, and turned complex operations into clear workflows.
AlgaTrop
Full-time
Chief of Staff
Jun 2026 – Present • 2 mos
Leading strategic execution, cross-functional coordination, and executive support for a fast-moving sustainability venture.
Strategy
Operations
Executive Support
Alignment
SP Medical Corporation
Full-time • 2 yrs 1 mo
Medical Legal Operation Manager
Jul 2025 – Present • 1 yr 1 mo
Managing medico-legal operations, documentation flow, and high-stakes support systems for medical and legal teams.
Previously Medical Legal Executive Assistant, building the workflow foundation behind the current operations role.
Legal Ops
Documentation
Process Design
Client Support
Bose Corporation
Supervisor Role
Bose Supervisor
Mar 2022 – Dec 2022 • 10 mos
Supported daily operations, coached team performance, and helped keep service delivery consistent in a fast-paced support environment.
Supervision
Team Support
Operations
Service Delivery
TP
Full-time • 10 mos
Technical Support / SME
Mar 2022 – Dec 2022 • 10 mos
Handled frontline technical support, resolved escalations, and served as a subject matter expert for process guidance and team support.
Technical Support
SME
Escalations
Customer Support
Certificate Details
Skills & Tools
Tools Behind My Skills
The platforms and systems I use across operations, automation, research, and creative work.
Productivity & Operations
Plan, manage, and stay organized.
N
Notion
CU
ClickUp
G
Google Workspace
M
Microsoft 365
A
Acuity
J
Jane App
Automation & Integrations
Automate workflows and connect your systems.
Z
Zapier
M
Make
n8
n8n
P
Pabbly
A
Airtable
API
API / Webhooks
Design & Content
Design, create, and bring ideas to life.
C
Canva
F
Figma
CC
Adobe Creative Cloud
CP
CapCut
Ps
Photoshop
Ai
Illustrator
Legal & Research
Research, document, and stay compliant.
L
LexisNexis
W
Westlaw
GS
Google Scholar
CL
CanLII
CA
Courts of Canada
in
LinkedIn Learning
Always learning, always building.
I’m constantly exploring new tools and systems to improve how we work and create impact.
Recommendations
Client feedback.
Thank you so much for doing such a great job as my admin assistant. Your attention to detail and your skill in managing projects were a big help. Your understanding of complicated instructions is really impressive. Even when the tasks were unfamiliar to you, like the legal stuff, you handled them really well. I would love to work with you again in the future.
Vann Socials
Social Media Manager
Working with Ma. Aleana De Leon has been an absolute pleasure. Her creativity and willingness to think differently really stood out during her time with us at FlexiHire. Aleana consistently impressed us with her eagerness to learn and innovate, always focused on improving client experience.
FlexiHire
Agency Partner
I am thrilled to express my satisfaction with the exceptional work done by Aleana as a digital marketing manager. Her innovative strategies and keen understanding of our target audience significantly enhanced our online presence. Her dedication, adaptability, and expertise truly set her apart.
Hamka Rahim
Founder, H&F Logistics
// LET'S_WORK_TOGETHER
Your Next Chapter Starts
With One Conversation
I take on a limited number of clients each quarter to ensure every partnership gets the depth and attention it deserves. If you’re ready to transform your operations, let’s get down to business.